OneDrive personal users can also include Photos and videos and Screenshots folders to your OneDrive collection. Select Manage back up to start the selection process. The starting screen shows the amount of storage usage and includes a link to Manage storage.īack up important PC folders to OneDrive. Your PC's Desktop, Documents and Pictures folders may not be automatically part of your OneDrive. If you still don't see a OneDrive icon, check Which OneDrive app do I have? If you have both OneDrive and OneDrive for work or school set up on your computer, the settings are accessed in the same way, but are unique to each account. On a PC, go to Start, type OneDrive in the search box, and then click OneDrive in the search results. You might need to click the Show hidden icons arrow next to the notification area to see the OneDrive icons. On a Mac, use Spotlight to search for OneDrive and open it. From here, you can download files or backup any files and folders or just snoop around, depending on your situation.If you don't see the OneDrive icon, OneDrive might not be running.And that’s pretty much it! Now the other user (Mary in my case) has access to the trove of information her colleague, John left behind.So all you have to do is add an alternate username to Site Collection Administrators box and then click OK.This makes total sense as the Site Collection (OneDrive site collection that is) is private to OneDrive owner You will notice that by default, the OneDrive Site Collection Administrator is the owner of the OneDrive account.Find the user’s profile you want to allow someone else access to, click the small drop-down next to the name, then choose Manage site collection owners.On the next screen, click User Profiles.Once in the SharePoint Admin Center, click on User Profiles.If you want to allow any employee to access someone else’s OneDrive After just a few seconds, you will be presented with a direct link to employee’s OneDrive account.Under Access section, click on Access files.Check the box next to user’s name whose OneDrive account you are trying to access, then click OneDrive Settings. From left-hand-panel, choose Users > Active Users.To understand the difference between a Company Administrator (also known as Global Office 365 Administrator) and SharePoint Administrator – check out this post. If you are anything else than this – steps below will not work. Make sure you are a licensed Office 365 Global Administrator.If you are an Office 365 Global Administrator Allow any other user to access someone else’s OneDrive account (this might be a good option to use if say, you want a colleague to access their departing team member’s OneDrive).Access yourself, if you are a Global Administrator.There are two ways to access someone else’s OneDrive: How to gain access to an employee’s OneDrive account I tried to access John’s OneDrive, being a Company Administrator (Office 365 Global Admin) and this is a message I got when I did that: Even Global Office 365 administrators do not have access to other users’ OneDrive without steps outlined below. Files and folders can only be seen by other employees if they have been shared by the OneDrive owners themselves. With this post, I would like to share a few techniques for you to do this.īefore we proceed further, it is important to note that user’s OneDrive account is private by default. The bottom line is – you need to access someone else’s OneDrive. Or, maybe someone just left on vacation and forgot to publish a very important Sales Proposal to SharePoint. Your employee left or is about to leave the organization, but has left lots of valuable intellectual property in his or her OneDrive repository.
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